Privacy Policy for Kairos Timesheet App

Effective Date: Aug 19th 2024

At Kairos, we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal information when you use the Kairos Timesheet App. By using the app, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We collect the following types of information when you use the Kairos Timesheet App:

• Personal Information: This includes your name, email address, and profile image. We collect this information when you create an account or update your profile.
• Location Data: We may collect your location data to enable certain features of the app, such as accurate clock-in/clock-out functionality.
• Biometric Data: The app may collect biometric data, such as fingerprint information, to enable secure access to your account.
• Device Information: We may collect information about the device you use to access the app, including device type, operating system, and unique device identifiers.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To Provide and Improve Services: We use your information to provide the core functionalities of the app, such as time tracking, shift scheduling, and profile management. We may also use the information to improve our services and develop new features.
• To Communicate with You: We may use your email address to send you important updates, notifications, and information about your account or the app.
• To Ensure Security: We use biometric data to enhance the security of your account and protect your personal information from unauthorized access.
• To Comply with Legal Obligations: We may use your information to comply with applicable laws, regulations, and legal processes.

3. How We Share Your Information

We do not sell or rent your personal information to third parties. We may share your information in the following circumstances:

• With Service Providers: We may share your information with third-party service providers who assist us in operating the app and providing our services. These providers are bound by confidentiality obligations and are prohibited from using your information for any other purpose.
• For Legal Reasons: We may disclose your information if required to do so by law or in response to a valid legal request from law enforcement or other government authorities.
• In Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred to the acquiring entity.

4. Data Security

We take data security seriously and implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include encryption, secure servers, and biometric authentication.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When your information is no longer needed, we will securely delete or anonymize it.

6. Your Rights and Choices

You have the following rights regarding your personal information:

• Access and Update: You can access and update your personal information through your account settings within the app.
• Please note that deleting your account may affect your ability to use certain features of the app.
• Opt-Out of Communications: You can opt out of receiving promotional emails from us by following the unsubscribe instructions in those emails. However, you may still receive non-promotional emails related to your account or the app.

7. Children's Privacy

The Kairos Timesheet App is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make any material changes, we will notify you by posting the updated policy on our website or within the app and updating the "Effective Date" at the top of this policy. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Kairos Timesheet App

Minnesota, USA

Email: kairostimesheet@gmail.com

Phone: (612) 208 2366