Overview:

Kairos Timesheet is designed to streamline employee time tracking, shift management, and attendance for small and medium-sized businesses. This guide will help you get started with the app and set it up for your team.

Steps:

1. Download the Kairos Timesheet App

• For Android users, download the app from the [Google Play Store].
• For iOS users, download it from the [Apple App Store].

1. Sign Up and Create an Account

• Open the app and click "Sign Up."
• Enter your email, name, and create a password.
• Verify your email to activate your account.

1. Set Up Your Organization

• After signing in, navigate to "Settings" and select "Create Organization."
• Enter your organization’s name, address, and other details.
• Invite employees by sending them a link or entering their emails manually.

1. Employee Onboarding

• Employees will receive an invitation to join the organization.
• They need to sign up, fill in their details, and upload their profile pictures.
• Ensure each employee sets up their location permissions and enables biometric login for secure clock-ins.

1. Getting Familiar with the Dashboard

• From the dashboard, you can see total hours due, upcoming shifts, and view your clock-in history.
• Managers can manage shifts, track attendance, and see real-time updates on employee hours.

Overview:

Kairos Timesheet offers an easy-to-use clock in and clock out feature to record employee hours accurately. This guide will walk you through how to use this functionality.

Steps:

1. Clocking In:

• Open the Kairos Timesheet App.
• Navigate to the "Clock In" button on the dashboard.
• Press "Clock In," and your working hours will be recorded.
• If location verification is enabled, make sure you are at the authorized location before clocking in.

1. Clocking Out:

• At the end of your shift, go to the dashboard and press "Clock Out."
• Your total hours worked will be displayed for that day.

1. Location and Image Verification:

• For enhanced security, some businesses require GPS location and image verification.
• When clocking in or out, you may be asked to capture an image. Ensure your face is clearly visible.
• If location tracking is enabled, your app will check if you are in the authorized work zone.

1. Reviewing Your Clock-In History:

• You can view past clock-ins and clock-outs by going to the "Clock-In History" section.
• This allows you to see the total hours worked and any breaks taken.

Overview:

Kairos Timesheet allows business owners and managers to schedule shifts for employees easily. This article will show you how to set up and manage shifts using the app.

Steps:

1. Creating a Shift:

• Go to the "Shifts" section of the app.
• Click "Create Shift" and input details like shift start and end time, break durations, and assigned employees.
• Once done, save the shift, and employees will be notified of their assigned shifts.

1. Managing Shifts:

• You can edit or delete shifts by selecting them from the "Shift List."
• Employees will be automatically notified of any changes to their schedule.

1. Employee View:

• Employees can view their upcoming shifts from the "My Shifts" tab on the dashboard.
• Shift start reminders will be sent before the scheduled time to ensure employees clock in on time.

Overview:

To enhance security and streamline clocking in/out, Kairos Timesheet offers biometric and fingerprint verification. Here's how to enable and use these features.

Steps:

1. Enabling Biometric Login:

• Go to "Settings" on the Kairos Timesheet App.
• Navigate to the "Security" section and enable "Biometric Login."
• The app will prompt you to scan your fingerprint or set up facial recognition (depending on your device).

1. Using Biometric for Clock In/Out:

• After enabling biometric login, you can now use your fingerprint or face to clock in and out.
• Go to the dashboard, and instead of pressing "Clock In," simply scan your fingerprint to begin your shift.

1. Troubleshooting:

• If the biometric sensor isn’t working, check your device settings to ensure the feature is enabled.
• You can always revert to the standard clock-in method if necessary.

Overview:

Business owners and employees can track and review clock-in and clock-out data through the "Clock-In History" feature. This article explains how to access and use the clock-in history effectively.

Steps:

1. Accessing Clock-In History:

• From the main dashboard, click on "Clock-In History."
• You’ll see a detailed list of past clock-ins and clock-outs, including total hours worked for each day.

1. Reviewing Employee Hours:

• Managers can view each employee’s clock-in data, including location and images taken during clock-ins, to ensure compliance.
• The system will also flag any discrepancies, such as early clock-ins or missing hours.

1. Exporting Data:

• You can export clock-in history to CSV or Excel for payroll or reporting purposes.
• Go to the "Clock-In History" tab and select "Export Data" to download a file of the selected time frame.